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CINAHL and EndNote Online: Tutorial

Part 4C: EndNote Online and Word

Cite While you Write

Downloading Cite While you Write

Cite while you Write is a plug-in which enables you to insert citations and references lists from EndNote Online directly into Word documents. The Cite while You Write plug-in should already be installed in campus PCs 

  1. To install Cite While you Write on your own laptop or PC, open your EndNote Online account and go to:
  2. Cite while you Write plugin
  3. Or: Downloads; - and follow the Cite while you Write instructions on that page
  4. This will involve downloading an .exe file to open, with options to install Cite while you Write and / or the Capture Reference tool for generating reference entries from web pages: always include Cite while you Write
  5. When asked for your email and password, these should always be your University email and the password you set up for your Endnote Online account (or account with the Web of Science platform which hosts EndNote Online)
  6. Installation instructions are provided for both Windows and MAC computers


Configuring Cite While you Write in Word

  1. Now open Word and you should see an EndNote tab on the ribbon at the top of the screen
  2. Go to Preferences - Application
  3. Select Endnote Online and enter your Uni email and EndNote / Web of Science account password
  4. When you have installed the Plug-In and have the EndNote Online tab in Word you should find a range of referencing styles available to you via the drop-down styles menu
  5. If the style you require is not listed click on Select Another Style to see the full list
  6. If you find that your styles drop-down menu is empty, or you would like a tailored list of styles, you can choose which style(s) you would like from within EndNote Online (web)
  7. In EndNote Online click on Format, then select Bibliography
    • Click on Select Favorites 
    • Scroll through the list of styles, highlight and click Copy to Favorites to create your own list You should now see these styles available to you in your own version of Word

Panopto video from the Academic Skills Centre, University of Birmingham: includes sub-titles.

From the EndNote tab in Word

  1. Place your cursor at the point in your document where you wish to add a citation in-text
  2. Choose Insert Citation - Find Citation
  3. This opens up a dialogue box where you can search for a reference by author, title or keyword
  4. Highlight the desired reference and click on Insert
  5. This also generates a reference list at the end of the document with the full details according to the referencing style chosen
  6. Continue to add further in-text citations where required



Reference List / Bibliography: formatting.

Note that your references may appear consecutively in the final list without the required line-spacing. 

  1. To change this, click on the arrow to the right of 'Bibliography' in the Endnote tab in Word
  2. This produces a pop-up to 'Configure Bibliography'
  3. Select the 'Layout' option at the top of the pop-up
  4. In this area of the pop-up you can change the line spacing if required, and the space after
  5. Change 'space after' to at least single space to create a gap between each reference
  6. At the same time, you can enter a Bibliography Title: 'Reference List' should be enough; this will help to separate the list from the body of the text 

Vancouver style

Note that you will need to edit the journal titles in the reference list entries in Word to match the abbreviations set out by the style guidelines.  This will have to be done manually in the Word document, after you have added the citations generating the bibliography. Use the NLM journal search page to find out the abbreviations for each journal title.

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