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EndNote Online

Using Endnote Online with Word

Cite While you Write (CWYW)

Important Note: if you are using a University laptop or other equipment for your work, and wish to use Endnote Online in Word, then please see the information at the end of this page under "Note for UoB staff or other users of University equipment: Cite While You Write (CWYW)" before proceeding.

Cite while you Write is a plug-in which enables you to insert citations and references lists from Endnote Online directly into Word documents. Make sure you CWYW is already installed before proceeding.  

Campus PCs

The Cite while You Write plug-in should already be installed in campus PCs 

  • However: this may be set to the separate product Endnote Desktop

Personal Equipment

In your Endnote Online account, go to Downloads and follow the instructions to download CWYW for either Windows or MACs: this should then appear as an "Endnote" tab in your Word documents. 

Read these detailed instructions to check you are following the required steps for downloading and installing CWYW:

Windows 

 

Settings for CWYW

Open up Word on the campus PC (or laptop) you are using, and go to the Endnote tab

  • Select Preferences and then Application in the pop-up

  • In Application, choose Endnote Online (not 'Endnote' as this is the Desktop version)

  • Endnote Online subscription should be https://my.endnote.com; you should enter your Uni email and Endnote Online / Web of Science account password in the two boxes for Email address and Password, as in the screenshot below

 

  • To install Cite while you Write on your own laptop or PC, open your Endnote Online account and go to:

    • 'Format' - 'Cite while you Write plugin'

    • Or: 'Downloads' - and follow the 'Cite while you Write' instructions on that page

  • This will involve downloading an .exe file to open, with options to install Cite while you Write and / or the Capture Reference tool for generating reference entries from web pages: always include Cite while you Write

  • When asked for your email and password, these should always be your University email and the password you set up for your Endnote Online account (or account with the Web of Science platform which hosts Endnote Online)

  • Download instructions are provided for both Windows and MAC computers

Now open Word and you should see an EndNote tab on the ribbon at the top of the screen

  • Go to Preferences - Application

  • Select Endnote Online and enter your Uni email and Endnote / Web of Science account password

When you have installed the Plug-In and have the EndNote Online tab in Word you should find a range of referencing styles available to you via the drop-down styles menu. If the style you require is not listed click on Select Another Style to see the full list.

Selecting further styles 

If you find that your styles drop-down menu is empty, or you would like a tailored list of styles, you can choose which style(s) you would like from within EndNote Online (web).

  • In EndNote Online click on the Format tab Bibliography
  • Click on Select Favorites 
  • Scroll through the list of styles, highlight and click Copy to Favorites to create your own list

You should now see these styles available to you in your own version of Word.

 

 

Note for UoB staff or other users of University equipment: Cite While You Write (CWYW)

For University of Birmingham staff (or other UoB users) who wish to use Cite while you Write together with Endnote Online on University equipment.

Option 1

  • Download the full Endnote Desktop programme from the Software Centre: this includes the CWYW plugin which should auto-install in Word
  • However, you will need to set the Preferences in Word to Endnote Online if you wish to use Endnote Online not Desktop.  See instructions below
  • Note: you may need to be on campus to download Endnote Desktop: check Software / IT Helpdesk pages for details

Option 2

  • Download CWYW via the Downloads or Format buttons in Endnote Online
  • You may need to log a call with IT Helpdesk to do so due to Administration settings on downloads

Setting CWYW to Endnote Online in Word

  • In Word, go to the Endnote tab
  • Locate and open Preferences
  • In the Preferences pop-up, select Application
  • In Application, choose Endnote Online and enter the required details there
    • https://my.endnote.com
    • University email address
    • Password for Web of Science account (enabling Endnote Online)

  • NB: as Endnote Desktop is recommended for doctoral [PhD], other researchers and University staff generally, you should first consider your requirements.  The Research Skills Support Team's Endnote page has more information

 

Referencing Styles

In all cases, you should always check with your tutors or Programme regarding specific stipulations on referencing: they are the final arbiters of your work.

You should also always proof-read closely any citations and reference lists produced by any referencing software programme, and make any edits required to match them with the examples in the required style.

Harvard Style

Please note that there are different variations of the Harvard style of referencing. 

Cite them right Harvard

  • Examples in UoB Library Services' iCite Harvard pages use the 'Cite them right Harvard' style, as used in the “Cite them right” guide (Pears and Shields, 2019) and the online resource “Cite them right online”, as well as the Library Services' iCite Guide pages for Harvard.
  • If you are using Endnote Online (or Desktop) and wish to produce citations and references as per the examples in the iCite Harvard pages (and Cite them right), then choose the “Cite them right Harvard” style from the lists available in Endnote Online

If you are an undergraduate or taught postgraduate (PGT) student, you are welcome to book an appointment with the Academic Skills Centre to discuss referencing and Endnote Online queries.

Panopto video from the Academic Skills Centre, University of Birmingham: includes sub-titles.Sign in to Canvas in a separate tab or window to enable viewing.

"Find and insert citations": Clarivate Analytics support page (Endnote Online).

Insert Citation

From the EndNote tab in Word;choose Insert Citation - Find Citation.

  • This opens up a dialogue box where you can search for a reference by author, title or keyword
  • Highlight the desired reference and click on Insert

Quick search operators" (Clarivate Analytics: Endnote Online) has advanced search tips for locating citations.

From the Insert button in the Cite While You Write pop-up, there are further options: year or author can be excluded if this is required.  

Page Numbers

Where page numbers are needed in the in-text citation, these can be added after by highlighting the citation and selecting Edit Citation at the top left, then adding the page numbers either against 'Pages' or in 'Suffix'. 

In 'Pages, only the actual number or numbers are required.

 

When using 'Suffix', punctuation and 'p' or 'pp' are required, eg , p. 97.  These are not needed if the 'Pages' box is used. 

Reference Lists

This also generates a reference list at the end of the document with the full details according to the referencing style chosen.

Note that for Vancouver style, you will need to edit the journal titles in the reference list entries: see above for details.

Annotated bibliography / reference list

To generate an annotated bibliography or reference list, you will need to add the annotations to the item entry in "Research Notes" field, select  an annotated style (eg APA 6th-annotated or 7th -annotated) either in your Word document or when generating a standalone list.  You will need to add the style to your favourites to enable its use.

See "Standalone bibliography" in Endnote Online and Word in this guide. 

Vancouver Style

Panopto video from Academic Skills Centre, University of Birmingham (includes subtitles).

The Vancouver referencing style uses abbreviated titles for journals.  These abbreviations are not included in Endnote Online, so if you working with Vancouver, you will need to either edit the details for each record in Endnote Online itself, or to edit the individual references in the reference list in Word to change the full journal title to the abbreviated form.

  • To edit the record details in your Endnote Online library, open the item record and replace the full journal title with the abbreviated version.  Clarivate Analytics have a support page outlining the steps involved
  • To edit in Word, highlight and remove each journal title in your final reference list or bibliography, and replace the title with the abbreviation
  • You can find the recognized abbreviations by using the journal title to search the National Library of Medicine Catalog, journals page

Query: I can only see a short list of styles in Word

Have you selected favourite styles in EndNote online?

  • Login to EndNote online
  • Choose Format -> Bibliography
    • Click on Select Favorites to the right of the boxes and add the style you want
  • The added styles should then display in Word - Cite While You Write
  • You can also clear your favourites with 'Remove from Favorites' to see all available styles

 

 

 

Referencing Styles

In all cases, you should always check with your tutors or Programme regarding specific stipulations on referencing: they are the final arbiters of your work.

You should also always proof-read closely any citations and reference lists produced by any referencing software programme, and make any edits required to match them with the examples in the required style.

Harvard Style

Please note that there are different variations of the Harvard style of referencing. 

Cite them right Harvard

  • Examples in UoB Library Services' iCite Harvard pages use the 'Cite them right Harvard' style, as used in the “Cite them right” guide (Pears and Shields, 2019) and the online resource “Cite them right online”, as well as the Library Services' iCite Guide pages for Harvard.
  • If you are using Endnote Online (or Desktop) and wish to produce citations and references as per the examples in the iCite Harvard pages (and Cite them right), then choose the “Cite them right Harvard” style from the lists available in Endnote Online

If you are an undergraduate or taught postgraduate (PGT) student, you are welcome to book an appointment with the Academic Skills Centre to discuss referencing and Endnote Online queries.

Reference List / Bibliography: formatting.

Note that your references may appear consecutively in the final list without the required line-spacing. 

  1. To change this, click on the arrow to the right of 'Bibliography' in the Endnote tab in Word
  2. This produces a pop-up to 'Configure Bibliography'
  3. Select the 'Layout' option at the top of the pop-up
  4. In this area of the pop-up you can change the line spacing if required, and the space after
  5. Change 'space after' to at least single space to create a gap between each reference
  6. At the same time, you can enter a Bibliography Title: 'Reference List' should be enough; this will help to separate the list from the body of the text 

Referencing Styles

In all cases, you should always check with your tutors or Programme regarding specific stipulations on referencing: they are the final arbiters of your work.

You should also always proof-read closely any citations and reference lists produced by any referencing software programme, and make any edits required to match them with the examples in the required style.

Harvard Style

Please note that there are different variations of the Harvard style of referencing. 

Cite them right Harvard

  • Examples in UoB Library Services' iCite Harvard pages use the 'Cite them right Harvard' style, as used in the “Cite them right” guide (Pears and Shields, 2019) and the online resource “Cite them right online”, as well as the Library Services' iCite Guide pages for Harvard.
  • If you are using Endnote Online (or Desktop) and wish to produce citations and references as per the examples in the iCite Harvard pages (and Cite them right), then choose the “Cite them right Harvard” style from the lists available in Endnote Online

If you are an undergraduate or taught postgraduate (PGT) student, you are welcome to book an appointment with the Academic Skills Centre to discuss referencing and Endnote Online queries.

Create a bibliography with Endnote Online

Panopto video from Academic Skills Centre, University of Birmingham (includes subtitles). Sign in to Canvas in a separate tab or window to enable viewing. 

If you want to create a quick bibliography or you don't use Word, you can create a bibliography from EndNote online.

From the Format menu tab, click on Bibliography.

  • Choose the options for your Bibliography
  • Whilst you cannot choose individual references for a bibliography, you can choose a whole Group
  • Click Preview & Print to see the Bibliography
  • It is very easy to change Bibliographic styles. You can select favourite styles using the Select Favorites link 
  • Vancouver style: you will need to replace the full journal title in the bibliography or reference list with the abbreviated form available by searching the National Library of Medicine Catalog (journals search page)

Annotated bibliographies 1

  • To create an annotated bibliography, you need to first select a suitable style and add it to your Favorites in Endnote Online
    • Two examples are: APA 6th-Annotated, and APA 7th-Annotated
  • In each individual record in Endnote Online, you need to add your annotations to the Research Notes field before generating a bibliography or reference list: to do this, simply click on the item title to open up the detailed fields; Research Notes is towards the end.  Open up this field and add your information

  • Then generate the bibliography within Endnote Online, or insert your citations to create the bibliography within a Word document: make sure to select one of the styles indicated above

Annotated bibliographies 2

An alternative is to use the Abstract field of the item record in Endnote Online to enter Annotations (clear the field first, of course).

  • Then use a style which includes the abstract in the full reference in the bibliography or reference list
  • The Annotated style uses the Abstract field in this way

 

Referencing Styles

In all cases, you should always check with your tutors or Programme regarding specific stipulations on referencing: they are the final arbiters of your work.

You should also always proof-read closely any citations and reference lists produced by any referencing software programme, and make any edits required to match them with the examples in the required style.

Harvard Style

Please note that there are different variations of the Harvard style of referencing. 

Cite them right Harvard

  • Examples in UoB Library Services' iCite Harvard pages use the 'Cite them right Harvard' style, as used in the “Cite them right” guide (Pears and Shields, 2019) and the online resource “Cite them right online”, as well as the Library Services' iCite Guide pages for Harvard.
  • If you are using Endnote Online (or Desktop) and wish to produce citations and references as per the examples in the iCite Harvard pages (and Cite them right), then choose the “Cite them right Harvard” style from the lists available in Endnote Online

If you are an undergraduate or taught postgraduate (PGT) student, you are welcome to book an appointment with the Academic Skills Centre to discuss referencing and Endnote Online queries.

Edit Citations

To change the output style you can select an alternative from the drop down Style box in Word. The changes will be instant.

To edit citations you must use command options available in EN or Word - if you try to edit the body of the text in Word, the changes will not be permanently stored. Place your cursor in the reference to be amended then click on Edit Citation(s).

You can select to Exclude Year, and/or Author, if you have already mentioned these in the body of your text.

You can add information in the Prefix or Suffix fields, for instance in the prefix or page numbers in the suffix fields.

Please note: do not use the Pages field for page numbers unless you know that your style (e.g. APA 7) uses this field. If you are unsure use the Suffix field and enter the page(s) as you would like it to appear in the citation, e,g, p.1.

Footnotes

It is possible to add a footnote to your document if you are using a numbered citation style. You need to use Word first to insert the note.

  • Select the References tab in Word.
  • Click Insert Footnote or Insert Endnote.
  • Then follow the instructions to insert a citation.

Referencing Styles

In all cases, you should always check with your tutors or Programme regarding specific stipulations on referencing: they are the final arbiters of your work.

You should also always proof-read closely any citations and reference lists produced by any referencing software programme, and make any edits required to match them with the examples in the required style.

Harvard Style

Please note that there are different variations of the Harvard style of referencing. 

Cite them right Harvard

  • Examples in UoB Library Services' iCite Harvard pages use the 'Cite them right Harvard' style, as used in the “Cite them right” guide (Pears and Shields, 2019) and the online resource “Cite them right online”, as well as the Library Services' iCite Guide pages for Harvard.
  • If you are using Endnote Online (or Desktop) and wish to produce citations and references as per the examples in the iCite Harvard pages (and Cite them right), then choose the “Cite them right Harvard” style from the lists available in Endnote Online

If you are an undergraduate or taught postgraduate (PGT) student, you are welcome to book an appointment with the Academic Skills Centre to discuss referencing and Endnote Online queries.

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